Question 1

Who qualifies for the Member Rate?

Accepted Answer

Members of the following associations qualify for the Member Registration rates:

• African Hospital Libraries
 • AHILA - Association for Health Information and Libraries in Africa
 • ALIA - Health Libraries Australia
 • CHILL - CHILL : Consortium of Health Independent Libraries in London
 • CHLA/ABSC - Canadian Health Libraries Association/Association des bibliothèques de la santé du Canada
 • CILIP Member
 • CILIP's Health Libraries Group (HLG)
 • MLA - Medical Library Association
 • UHMLG - The University Health & Medical Librarians Group

Question 2

When does Early Bird Registration close?

Accepted Answer

Early Bird Registration will close at midnight (GMT) on 28th February 2026.

Question 3

Are the social events included in my registration?

Accepted Answer

No, the Conference Social on 14 July 2026 is an additional cost of £35.00 (plus VAT).

The Welcome Reception on 15 July 2026 is free to attend, but you must indicate whether you will attend or not on the registration form.

Question 4

Can I register for just one day of the conference?

Accepted Answer

Yes, one day registrations are available in-person and online*. Please click here (https://www.hlg-conference.com/icml2026/registration)to view all registration rates.

*The online format of ICML 2026 is subject to a minimum number of online registrations. Delegates will be informed by March 2026 regarding the final confirmation of the online event.

Question 5

Can I join ICML 2026 virtually (online) if I cannot travel to Glasgow?

Accepted Answer

Yes, online registration is available.* Please click here (https://www.hlg-conference.com/icml2026/registration)to view the registration rates.

*The online format of ICML 2026 is subject to a minimum number of online registrations. Delegates will be informed by March 2026 regarding the final confirmation of the online event.

Question 6

Will online delegates receive the same content as in-person delegates?

Accepted Answer

Online delegates will have access to all conference sessions*. Please note, any questions submitted by online delegates will have to be via the Q&A function on the online platform, there will be no live presenter to online delegate interaction.

*The online format of ICML 2026 is subject to a minimum number of online registrations. Delegates will be informed by March 2026 regarding the final confirmation of the online event.

Question 7

Do I need a visa to attend?

Accepted Answer

Delegates travelling from outside the UK should check visa requirements well in advance. Depending on your nationality, you may now need to get an electronic travel authorisation (ETA). Check if you need a UK Visa(https://www.gov.uk/check-uk-visa)

If you need a letter to support your visa application, the conference team can provide one once your registration is confirmed.

Question 8

Can I get a letter of support for my visa application?

Accepted Answer

Yes, this can be requested on the registration form. Please ensure you enter the details as displayed on your passport.

Please note, this can only be issued once payment for your registration has been received in full. If you pay online by card, the letter will be issued with your registration confirmation email. If you are paying by bank transfer, please allow a few days for this to be issued whilst we receive and allocate you payment accordingly.

Question 9

Can I transfer my registration to someone else?

Accepted Answer

Yes. Registrations can be transferred to another delegate from the same organisation. Please email ICML2026@abbeyconferences.com (mailto:ICML2026@abbeyconferences.com)with the full details of the new delegate, so we can update the registration.

Question 10

Cancellation Policy

Accepted Answer

If you need to cancel your booking:
 • All cancellations must be made in writing and sent to ICML2026@abbeyconferences.com.(ICML2026@abbeyconferences.com) 
 • The charge for cancelling your booking is: 
    • Cancellation more than 28 days before the Conference – Conference fee fully refunded.
    • Cancellation 14 days – 28 days before the Conference – 50% of Conference fee refunded.
    • Less than 14 days before the Conference - no refund.

The organisers may, in their discretion, permit transfer of your place to another individual. Requests to transfer must be emailed to ICML2026@abbeyconferences.com (mailto:ICML2026@abbeyconferences.com)at least 48 hours in advance of the Conference start.

Question 11

Cancellation of the conference

Accepted Answer

In the unlikely case of cancellation of the event, the organisers shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc. Delegates are encouraged to take out travel insurance when making travel and accommodation arrangements.

Question 12

Photography and Videography

Accepted Answer

Photography and video recording may take place at the conference. The release, publication, exhibition, or reproduction of this content will be used for news, webcasts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by the conference, its affiliates and representatives. Please notify us if you wish to be removed from any such materials by emailing ICML2026@abbeyconferences.com.(mailto:ICML2026@abbeyconferences.com)

Frequently Asked Questions